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Commonly Used Forms

Department Procurement Card

You can use your departmental procurement card in lieu of an invoice voucher to purchase goods and services under $2,500. Some vendors may not accept credit cards for payment. In those cases, use an invoice voucher. Please see the credit card use agreement for more details.

Interdepartmental Charge and Credit (IDC)

Use this form to move expenditures between budgets, to correct revenues or charges to budgets, to charge another budget within Seattle Central for goods/services provided or transfer revenue within the same fund.

Light Refreshment

This form is used to obtain the necessary approval to provide coffee and light refreshments for meetings. The approval must be in advance of the event. Amounts cannot exceed the state per diem rates.

Key requirements:

  • Digital Signatures Required: The form must be completed in full and digitally signed by the authorized department representative and the approving designee before submission.
  • Submission Timeline: The completed and signed form must be sent to the Business Office at least five (5) business days prior to the event.
  • Supporting Documentation: Attach the agenda and a preliminary sign-up list with your request. The final attendee list must be submitted to the Business Office after the event.
  • Compliance: All requests must comply with state and district policies, including allowable per diem rates and approved purposes for expenditures. Alcohol purchases will not be reimbursed.
  • Light refreshment form (pdf)

Purchase Requisitions/Order

Use this form to purchase goods and services in amounts that over $2,500. Please contact Purchasing for more details.

Travel Requisition

This form is for pre–approval of travel and travel expenses. It is also used for prepayment of registration fees related to travel. If requesting local area mileage or parking reimbursement only, a travel requisition does not need to be completed. More details can be obtained from your campus travel coordinator.

Faculty/ Staff Stipends

To pay a faculty or staff member for additional services outside of their usual duties, please. use the e-forms/ Liquid Office process as outlined below:

Travel Expense Voucher

Use this form for reimbursement of any approved travel related expenses for employees or students. Examples: mileage, lodging, meals, parking. More details can be obtained from your campus travel coordinator.

Billing Invoice

Need to bill a client or customer? This form requests the Business Office to send out an invoice.

Personal Service Contract

Personal service contracts are used for services provided by individuals or consultants to accomplish a specific study, project, task or other work. These are generally infrequent functions of a professional or technical nature. They may be awarded to individuals, joint ventures, partnerships, corporations or non-profit organizations.