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Human Resources Intern

Campus Location: Seattle Central
Department: Human Resources
Building and Room Number: BE4178
Number of Positions Available: 2
Expected Hours: 10
Position Available: Summer, Fall, Winter, and Spring
Contact Person: Heather Church
Contact Person's Phone Number: (206) 934-2028
Contact Person's Email: heather.church@seattlecolleges.edu 

Job Description:

  • Assist with uploading and organizing electronic employee documents in the personnel records system.
  • Convert electronic documents between file formats (i.e., PDF to image files) following provided instructions and references.
  • Title and label documents accurately according to established naming conventions.
  • Locate employee records using names or identification numbers.
  • Email new hires onboarding paperwork and instructions.
  • Set up SharePoint folders and continuously review for necessary updates (e.g., updating names of folders, files, etc.)
  • Organize and maintain electronic files using SharePoint and other document management tools.
  • Send invitations to complete background checks to new hires.
  • Review onboarding paperwork and upload to appropriate personnel files.
  • Follow up with potential new hires and departments as needed.
  • Initiate HB2327 requests and document responses.
  • Track VISA status for current employees and follow up to retrieve updated documents as needed.
  • Support file c lean-up projects and document organization initiatives.
  • Follow written procedures to complete routine administrative and record-related tasks.
  • Handle sensitive information with confidentiality and professionalism.

Experience/Qualifications Desired:

  • Experience with Outlook/ Microsoft Suite and ability to learn Office 365 applications.
  • Basic computer skills, including working with files, folders, and common office software.
  • Strong attention to detail and ability to follow instructions.
  • Ability to learn new systems and tools with training and guidance.
  • Organizational skills and ability to manage and prioritize multiple small tasks.

Educational Benefits:

  • Gain an understanding of Human Resources fundamentals.
  • Develop work experience in an office environment.
  • Help lead on special projects to advance Human Resource capabilities.