What are the Differences Between Official and Unofficial Transcripts?
Both the official and the unofficial transcript contain the same information about a students academic record at SCCC: a chronological list of classes, grades, and credits..
Only an official transcript includes the Registrars signature, the SCCC seal, and the date it was issued. An official transcript is delivered in a sealed envelope which should not be opened by anyone except the addressee. It is a legal document. There is a $4.40 fee for each official transcript ordered.
An unofficial transcript is the students academic record without signature, seal, date, or sealed envelope. There is no fee. A student may obtain an unofficial transcript by following the same procedure as for requesting an official transcript, set forth below. The student can also obtain the unofficial transcript through Student Online Services.
How Do I Know Which Type of Transcript to Request?
Request an official transcript when you send it to another academic institution; a government agency; a bank; an employer; or you need legal proof of your academic record. Request an unofficial transcript when a legal document is not necessary, such as for your personal files.
COST: $4.40 per official transcript. It takes two business days to process transcripts, not including holidays. Allow three to four business days for archived transcripts and during high volume periods, such as the end of a quarter. Unofficial transcripts are free.
Official transcripts will not be processed if the student has a debt or any other outstanding obligation to the college.
There Are Three Ways To Request an Official Transcript:
- By Mail
- In Person
Seattle Central Community College has authorized the National Student Clearinghouse to process online transcript requests and payment. Online transcript requests carry an additional per recipient fee of $2.25. A credit card is required to order a transcript online.
The National Student Clearinghouse guides you through the whole process including placing the order, delivery options and fees. Advantages to ordering online include:
- Order as many transcripts as you need to as many destinations as necessary in a single session
- Order anytime, night or day from any computer
- Track your order
- Your signature may be submitted using the paperless consent form through the National Student Clearinghouse
Send a letter including the following required information:
- your current and previous name, if applicable
- your student identification number and/or your Social Security Number
- your approximate dates of attendance
- the number of copies needed
- the destination address(es)
- your phone number and email address
- your signature
- your payment for the total cost ($4.40 per transcript) may be made using a personal check, money order OR your credit card number, name on the credit card, and the expiration date. We accept Visa, MasterCard, Discover and American Express.
Seattle Central Community College
1701 Broadway BE1104
Seattle, WA 98122
Fill out a transcript request form in the Enrollment Services Lobby (BE 1104) home to Registration, Admissions, Financial Aid and Cashiering. Take the form to the Cashiering window where you will also pay the required fee.
The Cashiering hours are: Tuesdays: 8:00 a.m. – 6:00 p.m. and Monday, Wednesday, Thursday and Friday 8:00 a.m. - 4:00 p.m. The hours may differ during the summer, please check the college website at that time.
Seattle Central Community College Transcript Legend
|NS||K||S||-||NC||Non-credit, Satisfactory progress|
|Y||Y||-||Y||Y||On-going program, grade reported at later time|
|-||V||-||V||-||Unofficial withdrawal, appeared briefly or later time|
|*||*||*||*||*||No grade reported/Invalid grade reported|
|-||R||R||R||R||Course has been repeated, grade does not compute in GPA|
NOTE: If a student's enrollment spans several grading periods, a grade may not correspond to the symbol designated for a particular period due to grade conversion. (e.g.: A student might have received a "G" in 1980. If she was an active student in 1982, the "G" would have been converted to a "P.")
NOTE: SCCC does not send out transcripts by fax.
Seattle Central Community College is on the quarter system and is accredited by the Northwest Commission on Colleges and Universities.
Incoming Transcript Evaluations
If you have attended other institutions that have awarded you college level credit, you need to complete an Incoming Transcript Evaluation Form to have these credits evaluated.
Your evaluation is specific to your program of study. If you are unsure of your program of study, please meet with an advisor or counselor prior to completing a request form. You will be sent a copy of your evaluation in the mail. Please allow eight weeks to process.
Students who wish to transfer credits from colleges and universities located outside the United States will need to have their transcripts evaluated by an independent international credentials evaluation agency. We recommend you use the services of one of the following organizations. If applicable, be sure to select course-by- course evaluations. Those who are here studying on an F1 Visa must contact the International Programs office for information about transfer credit evaluations.
Recommended Credentials Evaluation Agencies:
- AACRAO – One Dupont Circle NW Suite 520 Washington, DC 20036 p: 202 293–9161 f: 202 872–8857 firstname.lastname@example.org | http://www.aacrao.org
- Academic Credentials Evaluation Institute, Inc. – P.O. Box 6908 Beverly Hills, CA 90212 p: 310 275–3530 f: 310 275–3528 email@example.com | http://www.acei1.com/
- Educational Credential Evaluators, Inc. – PO Box 514070 Milwaukee, WI 53203–3470 p: 414 289–3400 f: 414 289–3411 firstname.lastname@example.org | https://www.ece.org/
- Foundation for International Services, Inc. – 14926 35th Avenue West, Suite 210, Lynnwood, WA 98087 p: 425 248–2255 f: 425 248–2262 http://www.fis-web.com/
- International Consultants of Delaware – PO Box 8629 Philadelphia, PA 19101–8626 p: 215 222–8454 ext. 603 f: 215349–0026 http://www.icdeval.com/
- International Evaluations, Inc. – 7900 Matthews–Mint Hill Road, Suite 300 Charlotte, NC 28227 p: 704 545–2485 f: 704 545–2484 http://www.foreigntranscripts.com/contact.html
- Josef Silny & Associates, Inc. – 7101 SW 102 Avenue Miami, FL 33173 p: 305 273–1616 f: 305 273–1338 fax translations: 305 273–1984 email@example.com | http://www.jsilny.com/
- World Education Services – PO Box 5087 Bowling Green Station, New York, NY 10274–5087 p: 212–966–6311 f: 212–739–6120 https://www.wes.org/index.asp
International Credits Evaluation Procedure
- Submit the officially sealed agency evaluation to Admissions in the Enrollment Services Lobby, BE 1104, in person or by mail. Do not open officially sealed documents.
- Submit an official copy of the un–translated original transcript. SCCC will accept a photocopy of the original un–translated transcript if it is sent by the one of the credential evaluation agencies listed above.
- Submit a copy of the transcript translated into English along with the course–by–course evaluation done by the credential evaluation agency.
- Complete the Incoming Transcript Evaluation Request form for the degree you plan to earn and submit it to Admissions. This form will only be accepted once both the transcript and agency evaluation have been received.
SCCCs credentials evaluators will review the official international evaluation and international transcript to identify credits which can be transferred into SCCC for a degree or certificate.
An official evaluation will be mailed to you, usually within 7–9 weeks after submission of the request. However, during high volume periods, the turnaround time may be longer.
Please note: International credits accepted for transfer into SCCC for degrees or certificates will not necessarily be recognized at any other domestic university or college. Not all U.S. universities or colleges use international evaluation/translation agencies. It is recommended that students contact the universities and colleges they plan to attend to see what procedures should be followed when transferring international credits.